How to Automate Your Review Process

by | Mar 22, 2021 | Blog

A review can be a complex thing to manage. And when you have component-based content and reviewers who want to review the full document – let’s be honest, most of us do – then the process of getting the approved review comments back into your components can be a very time-consuming task. So, there is a lot to gain by streamlining and automating this process as much as we can… without losing full control. With the new features in Dx4 called Compound Doc Publishing and Sync Components, we can take major steps in reducing complexity, saving time and manual effort. Let’s break the process down into five steps – well actually three of them are not much more than clicking a button or two… and getting coffee. The goal of the review is to have a component library in Dx4 that is up-to-date at the beginning and end of all review cycles. This allows us the security of having a full version history for each cycle and allows to repeat the cycle as many times as needed. In order to achieve that, we really only need two roles: A Content Architect that knows his way around Dx4 and can kick off the review and sync the results back to Dx4.A group of subject matter experts (SMEs) and other reviewers that are responsible for the content to be current and correct with their expert knowledge. To complete a full review cycle there are generally five steps to complete, and only two of them involve the SMEs: The Content Architect publishes the relevant components into full Word document.The Content Architect makes...